If you’ve ever had to write a Letter of Counseling, Admonishment, or Reprimand (LOC/LOA/LOR), you know it’s not exactly plug-and-play. Getting the wording right, making sure you’re following the right process, and referencing the correct UCMJ article can be a pain.
That’s where the OC/A/R Tool comes in. It’s a fillable PDF built specifically to guide you through creating these letters the right way—whether you’re an officer, NCO, or cadet.
🔍 How It Works (and What to Watch Out For)
This tool is smart—but it only works right if you follow the setup steps in order. Here’s how to avoid the most common mistakes:
✅ Step 1: Start at the Top – Pick Your Role
Before anything else, select whether you’re an:
🧑✈️ Officer
🎓 Cadet
🪖 Enlisted Member
✅ This tells the tool how to auto-populate the correct sections and phrasing. Don’t skip it—it controls everything that comes after.
🏥 Step 2: Choose the Recipient’s Grade
You won’t even be able to type in the name until you select the recipient’s grade. This step matters because it formats the letter with the right tone and language for their rank.
🪪 Step 3: Fill Out the “Previous LOC/A/Rs” Section
On the last page, there’s a field asking how many previous letters have been given to this individual.
🧠 This isn’t just a formality—it’s a built-in reminder to check with your First Sergeant and follow progressive discipline. Don’t skip this conversation.
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Read More🛂 Step 4: Need to Add UCMJ Articles?
You’ll find that under the “Show me sample” button on Page 2. Once you click it, a dropdown appears with pre-written language for various Article violations.
📜 Super helpful for making sure you’re using the correct legal reference and formatting.
🗂️ Why You Should Use This Tool
This isn’t just about checking a box. It’s about doing things the right way—professionally and consistently. With the OC/A/R Tool, you:
✅ Save time with built-in formatting
⚖️ Ensure legal accuracy (with Article references ready to go)
🤝 Promote fair, progressive discipline
📎 Easily coordinate with your First Sergeant
📥 Grab the Tool
If you’re in a leadership role—even if it’s your first time issuing a LOC or LOA—this tool gives you the structure and support to do it confidently. Bookmark it. Use it. Share it with your team.
✅ Updated: 6 Mar 2023
📄 Click here to download the OC/A/R Tool
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